I don’t mean we waste our time by being lazy and doing nothing – if we’re honest we all do that sometimes – but how many people, at the end of what sounded like a busy day, have sat down and wondered just what we have achieved?
How often have you heard someone say “I have been so busy today, but I do not appear to have achieved anything?”
This is the main difference between life’s achievers and those who, although always busy, never get anywhere. The individuals who “achieve” are the ones who make the maximum use of their time–the one commodity that most of us have in equal amounts–it is just that successful people spend their time wisely while most people waste their time. It does not matter how smart, educated, wealthy or well-connected you’re, if you do not use your time effectively, you are sure to fail.
I don’t mean that you should spend all of your time slaving away on your computer – far from it! – What I do mean is that you ought to use your time efficiently – both work and leisure time.
But I can hear you saying “I spend twelve hours a day working, I only have that much to do I never seem to be able to finish or to have the time to relax.” I’d say that if you manage your time effectively, you would achieve more in eight hours than you’re currently doing in twelve.
First, to know how to save time, you will need to know (not guess) how you’re spending your time currently. If you are seriously interested in making yourself more successful, please execute the following task thoroughly – I bet that the results will surprise you and shock you into action.
What I want you to do would be to keep a Time Log of your activity for the next two weeks. Take a sheet of paper, or a diary page, divide each working day to quarter of an hour slots, and at the end of each fifteen minutes, make a brief note of how you have spent that time.
I would suggest that you formulate a simple key so you do not waste more time writing! This would definitely be something that suits your particular work, but it could be something like: – A – time spent studying e-mails; B – time spent reading blog posts; C- responding to mails; D – making java; E – making telephone calls; F – getting telephone calls; G – Grant Valkaria Bat Removal; H – travelling; I – attending meetings – and so on, I am confident that you get the picture.
At the end of the 2 weeks I am sure you’ll be amazed at the time you spent actively moving your business forward and how much time was wasted, though it “appeared” like it was work!
As the days progress you will most likely begin to notice things you’re doing that are unsuccessful and begin to alter your habits. Do you really must read all those blog posts?
At the end of the fortnight, you should sit down and examine your time log. Does the quantity of time spent on something correlate to the importance of that item towards attaining your main goal – developing a profitable business?
Could you alter how you do some tasks that will assist you complete them faster?
I certainly found when I was beginning in this business I subscribed to each blog post I could – but after a time I was becoming inundated with them. So what I did was make a list of all of them, and as every one came I marked its importance to me as either 1 – really useful; 2 – some useful advice; and 3 – of no interest at all. Once I had received three copies of a blog post, I looked at the scores I had given it and if the marks were 3’s I unsubscribed immediately; when they had been a mix of 2’s and 3’s I waited to receive a additional couple of copies; but if neither of those scored a 1, then I unsubscribed. I’m now spending about a quarter of the time I was formerly, but still getting as much benefit. Have you got a significant number of emails, blog posts or favourite pages which you never access and don’t know what they are? Be ruthless–plan to devote part of every day reading them and deleting them or putting them into a clearly marked folder so you can find them easily in the future.
As soon as you are up to date, read every piece of information as you receive it and then either act upon it, file it or delete it–don’t let your computer, your desk or your mind become clogged up with useless trivia. If you are unsure of whether to maintain something, ask yourself what the worst thing that could happen if you never had access to it again? If you can’t consider anythingget rid of it!
OK, so now you’ve been able to get rid of the components that you were wasting your time on, but how do you move forward to the next phase of actually ensuring that your time is spent productively?
Just as you need to have planned the future, you want to plan every day. At the end of every day, take five minutes to list the things you need to do the following day. Then prioritise each item. Ask yourself – will doing this help me achieve my objective? Is this something I can get somebody else to do (delegate)? How urgent is it?
Once that’s out of the way, the rest of your day will seem to go quicker and smoother than if you were worrying all day about having to do it!
During the day learn to say no to people. Do not let other people inflict on you and use you to use their time!